January Minutes
TOWN OF CLINCHCO
COUNCIL MEETING
MINUTES OF MEETING ON JANUARY 16, 2020
MEMBERS PRESENT: Mayor Jarvis Deel, Trevor Counts, Vice Mayor Ralph Sutherland, Herbert Branham, Ruby Coleman, Stearl Branham
MEMBER’S ABSENT: Nathan Mullins
TOWN CLERK: Cynthia Ellis
TOWN ATTORNEY: Absent
Call to Order & Welcome by Mayor
Mayor Jarvis Deel welcomed everyone and called the meeting to order and asked for a moment of silence.
Savage:
Mayor Jarvis Deel asked Vice Mayor Ralph Sutherland to make a motion to sway off of the agenda. So, Bobby and Lee can speak to the council before we go any further. Vice Mayor Ralph Sutherland stated he would like to make a motion to go ahead and let the visitors speak and they could continue with regular meeting afterward. Stearl Branham seconded the motion; a vote was taken and all council members were in favor.
Lee, with Savage spoke, and gave council some background on Savage and explained what the company does. Offered the town references of past land owners who have received royalties. Explained to the council how they plan to make drain passages in the hollow and how they believe that there should be some flat areas enough to place picnic tables, but not a ball field. He explained to the council how the royalties will be paid out. Vice Mayor Ralph Sutherland expressed his concern of losing the ball field and finding a location to replace the ball field. Ruby Coleman asked if anyone has ever but a trail or a walking track on the property after reclamation was complete. Lee stated yes that has happened on one of the properties in the past. More discussion was made of how the project was expected to go and the end outcome for the town. Discussion of what rules the DMME and DMLR had set they had to follow.
Approval of Minutes
No minutes were approved
Approval of Treasurers Reports
No treasurers report was approved
Agenda:
No agenda was approved
Old Business:
No old business was discussed
New Business:
Closed Session:
Mayor Jarvis Deel stated he would like to ask for a motion to go into closed session under section code 2.2-3711 section 20 and section 7 and section 3. Herbert Branham made a motion to go into closed session; Stearl Branham seconded the motion; a vote was taken and all members were in favor.
Mayor Jarvis Deel asked someone to make a motion to come out of closed session according to code section 2.2-3712. Ralph Sutherland made a motion to come back into open session; Stearl Branham seconded the motion; a vote was taken and all members were in favor.
Mayor Jarvis Deel stated he needed a motion that all we talked about was legal and personal matters. Ralph Sutherland made a motion that all was discussed was legal and personal matters; Herbert Branham seconded the motion; a vote was taken and all members were in favor.
Mayor Jarvis Deel asked for a motion to go back into open session; Ralph Sutherland made a motion to go back into open session; Stearl Branham seconded the motion; a vote was taken and all members were in favor to reconvene to open session.
Recessing the meeting:
Mayor Jarvis Deel asked for a motion to recess the meeting until next Thursday, January 20th at 7:00 pm and pick up where we left off. Ralph Sutherland made the motion to continue until January 20th; Stearl Branham seconded the motion; a vote was taken and all members were in favor.
Public Comments:
No public comments were made
Council Comments:
No council comments were made
Adjournment:
Mayor and the Town Council voted to recess the meeting until January 20th at 7:00 pm