May Housing Minutes

TOWN OF CLINCHCO

HOUSING MEETING

MINUTES OF MEETING ON 5/17/2018

MEMBERS PRESENT: Chairman Jarvis Deel, Trevor Counts, Virginia White, Ralph Sutherland, Tina Deel

MEMBERS ABSENT 5/17/2018:  Frankie Gulley, Randy Moore, Don Hill

Town Attorney: Susan Woods

Town Clerk: Tina Deel

On 5/17/2018 the meeting was called to order by Chairman Jarvis Deel.

Welcoming and moment of silence:

Chairman Jarvis Deel welcomed everyone to the meeting and called the meeting to order, and asked for a moment of silence. 

Approval of Minutes:

Chairman Jarvis Deel asked if everyone has had a chance to look over their minutes; and if so does anyone have any discussion over the minutes; no discussion was made.  Chairman Deel asked for a motion to approve the minutes; Ralph Sutherland made a motion to approve the housing minutes; Virginia White seconded the motion; a vote was taken and all members were in favor. 

Approval of the Treasurer's Report:

Chairman Deel asked if everyone has had time to look at their treasurer’s report; and if anyone had any discussion over the report.  No discussion was made.  Chairman Deel asked for a motion to approve the report.  Ralph Sutherland made a motion to approve the treasurer’s report; Trevor Counts seconded the motion; a vote was taken and all members were in favor.

Additions to the agenda:

Chairman Deel asked if anyone had any additions they wanted to make to the agenda; no additions were added; Trevor Counts made a motion to approve the agenda; Virginia White seconded the motion; a vote was taken and all members were in favor. 

New Business:

Public Hearing: Chairman Deel stated ok, we will now have to vote on the public hearing we just had; striking 8 members to 5. 

Chairman Deel stated to amend the by-laws section 3-1, shall be amended and read in its entirety as follows.  The board shall consist of 5 members, Including the Mayor, 2 Town Council Members.  The Project Director shall serve as an ex-officio non-voting member of the board.  The administrating staff will include the program manager, housing specialist, and two resident liaisons in the project area who will be known as the spark plugs.  The administrative staff members shall serve as ex-officio non-voting members of the board.  The board shall be knowledgeable of the housing needs in the town of Clinchco and will receive a copy of the Clinchco housing program design and other relevant documents upon appointment to the board.  Which as far as the administrative staff they are non-voting members and actually we will not need that until we get to another project.  All we are doing is striking down 8 members to 5 members.

Chairman Jarvis Deel: Aye, Trevor Counts: Aye, James Ralph Sutherland: Aye, Don Hill: absent, Virginia White: Aye, Randy Moor: absent, Frankie Gulley: absent

Closed Session: Chairman Deel stated we will need to go into closed session for personal and legal matters; under code 2.23711 section 7, and section 3 and 4.  Trevor Counts made a motion to go into closed session; Ralph Sutherland seconded the motion; a vote was taken and all members were in favor.

Open Session:

Chairman Deel stated at this time he would like to get a motion to reconvene into open session; as declared by paragraph D 2.2-3712, I would like to ask for a motion to go back into open session; Ralph Sutherland made a motion to go into open session; Trevor Counts seconded the motion; a vote was taken and all members were in favor.  Chairman Deel stated he would like a motion that only personal and legal matters were discussed in closed session; Virginia White made the motion; Trevor Counts seconded the motion; a vote was taken and all members were in favor. 

Deeds of Trust:

Chairman Deel stated closed session was about what was tabled at the last meeting to let Susan find out something for us and, so I think we just need to finish it up and vote on it this time.  We have the information we needed in my opinion, which is forgive the deeds and try to start over with a new grant.  I, Jarvis Deel will make a motion on that; Trevor Counts seconded the motion; Virginia White voted; aye, Ralph Sutherland voted; no.  Chairman Deel stated aye has it and we will work on starting the process on releasing the deeds out of the grant as soon as possible. 

Public Comments:

No public comments were made.

Housing Member Comments:

Chairman Deel asked for housing member comments;

Adjournment:

Ralph Sutherland made a motion to adjourn; Virginia White seconded the motion; a vote was taken and all members were in favor.