July Council Meeting Minutes
TOWN OF CLINCHCO
MINUTES OF MEETING ON JULY 19, 2018
MEMBERS PRESENT: Mayor Jarvis Deel, Stearl Branham, Herbert Branham, Don Hill, Trevor Counts, Virginia White
MEMBERS ABSENT: Vice Mayor Ralph Sutherland
TOWN CLERK: Tina Deel
TOWN ATTORNEY: Susan Wood
Call to Order & Welcome by Mayor
Mayor Jarvis Deel welcomed everyone and called the meeting to order and asked for a moment of silence.
Approval of Minutes
Mayor Jarvis Deel asked if everyone has had time to look at the last minutes and if there is any discussion over the minutes. No discussion was made. Don Hill made a motion to approve the minutes as presented; Herbert Branham seconded the motion; a vote was taken and all members present were in favor.
Approval of Treasurers Reports
Mayor Jarvis Deel asked if everyone has had a chance to look at their treasurer’s reports; Trevor Counts stated she had a question about the treasurer’s report, on Tina’s payroll; June was less than this month, did she get a raise; Tina explained that if she was out of the office for sickness or doctor appointments for one of her children her pay will vary if she didn’t work a 40-hour week. Trevor stated on the CD the town has does it ever make money; Mayor Deel pointed out to Trevor that interest was just added on to the CD and it was increased as needed. Trevor stated we been discussing Jarvis cell phone bill; how much a month is the cell phone bill; Jarvis stated it is $83.71. Trevor asked what kind of bill you get; Jarvis explained it was through Verizon and the plan was unlimited, and he has signed a two-year contract. Trevor suggests checking into a different plan, that she had unlimited everything and only paid $42.00, but couldn’t remember the name of the provider. Trevor explained she was just asking and trying to save money. Mayor Deel stated he understood but right now he can’t change where he signed a contract with Verizon. Herbert Branham asked what was the BB&T bill for computers; Mayor Deel explained his computer crashed and we had to get new computers for the office. Don Hill made a motion to approve both of the treasurer’s report; Stearl Branham seconded the motion; a vote was taken and all members present were in favor. Virginia White was asking about the Triple T deposit and why is wasn’t on there. Mayor Deel explained Cassie’s husband has been sick and we would get it soon.
Mayor Deel asked for any additions to the agenda; no additions were added. Don Hill made a motion to approve the agenda; Stearl Branham seconded the motion; a vote was taken and all members present were in favor.
Update on Town Road:
Mayor Deel stated they did come and fill the potholes on Old Post Office Road. Next step will be trying to figure out how much gravel we are going to need, and I will get some prices of where the cheapest place will be, and then we can vote on it.
Cell Phone Bill:
Don Hill made a motion to pay Mayor Jarvis Deels’ cell phone bill; Herbert Branham seconded the motion; a vote was taken and all members present were in favor – with Mayor Jarvis Deel abstaining from voting.
Clinchco Missionary Baptist Church:
Trevor Counts stated the church said thank you very much for the money. (a donation was made to the church in lieu of flowers in remembrance of Ollie Linkous).
Mayor Deel stated I wanted to give you all a rundown on what is going on over the police department; we have an updated DOJS policy book back there. We have Chris Yates now and he has to finish his radar training, he should finish it Friday. Richard already has his training. We have had the Dodge calibrated, and the tuning forks are filed in the courthouse. We need to try and get some software for the police department so they can start doing their own reports and we can qualify for the 599 grants. You have to report for a year before you can be eligible for the 599 grants. That also enables us to do our own investigations. As far as the reporting system goes, it helps show it is under our URI number, even down to our tickets. Don asked; what do you need from us to get that software; Mayor Deel stated we need it as soon as we can, but we have Shane Farmer trying to help us get a grant to help us out with getting what we need for the Police Department. Discussion was made of the hopeful possibility of hiring a full-time officer (through the police grant), and the hope of hiring two more part time officers.
Mayor Deel stated on the 1033 Program rules are you have to have a full-time officer to qualify to get anything through the 1033 program. Larry Lam came and took back what we still have on inventory that came from the military. As far as the two pistols they still remain back there in the safe. Larry is going to get the paper work done and have those transferred to Coeburn Police Department where we aren’t eligible to hang on to them. When they take the last two pistols, that will be the last thing we have on inventory.
Mayor Deel asked for council comments; Virginia White made discussion on the donation to the funerals. Tina mentioned to Mayor Deel to nominate Virginia White to find out details so we can keep up to date, Mayor Deel agreed and stated to Virginia he nominated her to keep us up to date. Trevor Counts stated she was all about donating money and sending flowers, but we are going to have to cut back somewhere. Mayor Deel stated he understood, but everyone voted for the amount to be $50.00. I spent $35.00 one time on flowers and was asked why; then the vote was to be the same amount, $50.00.
Mayor Deel asked for public comments; no public comments were made.
Stearl Branham made a motion to adjourn; Trevor Counts seconded the motion; a vote was made and all members present were in favor.