December Minutes

December 5,2019

Minutes of Meeting

SPECIAL CALL MEETING

RollCall: Ruby Coleman, Trevor Counts, Herbert Branaham, Stearl Branaham, Ralph Sutherland, Jarvis Deel (Mayor)

Agenda: Discussion About Leasing the Ball Field Out to Salvage Services for Reclamation.

Call Meeting to Order and Welcome by Mayor ll.

Moment of Silence

At this time Mayor turned the Meeting over to Attorney (Greg Baker). For reading of the Contract of the Lease Offer.

ln the Lease it states that they are asking for t2 months Lease. 550,000.00 to be Paid upfront to the Town, $t.OO per. Ton after that, if they mine Property up there, this Equals to 20001bs. Greg said that this is an Advance Rental Lease. Also, Attorney Greg Baker said that the Town would not be Responsible for insurance, or Permits. He further stated that Savage Salvation LLC. Are Responsible for their own insurance, and that Mayor Jarvis Deel has seen theProofofthelnsurance,andit'sincludedintheContract. GregBakersaidthattheycan't Sub- Contract, without coming to the Town for Permission. Any Fees, Bonds, from DMME Salvage Services, are Responsible to Pay. Basically the question is, on Approval of the Agreement, whether or not the Town wishes to Lease this Property under these Conditions. DMME is Pushing the Town Because we Own the Land to do something about that Because it is not Reclaimed

Attorney Greg Baker stated that it's a House sitting up there that DMME is Concerned about.

He also stated that that issue was another Whole other Case.

Greg stated that he was worried that if the Town doesn't get someone like this Company to go up there and Reclaim it, that DMME will Probably make the Town Reclaim it. There the Town would be out of some money to have it Done Because the Town is the Owners of the Property. Attr. Greg Baker said that something is going to have to be done about the House sitting up there because it should have never been Built in the first place because it’s sitting on Reclamation Land. He stated that if the Town doesn't do something that DMME will make them.

Councilman Ruby Coleman asked the Question do we get the 550,000.00? Attr. Greg Baker stated that we should Aden to the Contract that the 550,000.00 Be Non-Refundable Ii Regardless of how much or less they mine. Greg Baker Advised us not to Agree unless they will come on these Terms.

Attorney Greg Baker asked

Do we want to Move Forward with salvage Services or just leave it like it is,

Greg Baker said we will take Public Discussion, and then Vote.

Randy Moore made a statement that we add in the Contract that Savage Services Return to the Town all of the Equipment up there. All in One Piece, and put in a place that the Town Chooses.

  • Top of sheds

  • PlayGround Equipment

  • Lights

  • Fencing

  • Score Board

Which will be put in the Vacant Lot, Beside the Town Hall. Ralph Made a Motion to the Effect, and Stearl, seconed the motion. A vote was taken all agreed. With these Admments to the Original Contract.

Mayor asked for a motion to go into Closed Session for Personal and Business Issues.

Closed Session

Stearl Branaham made a motion, Hurbert Branaham second. Mayor: ask for a Motion to go back into Open Session: Hurbert Branaham made the motion, Stearl Branaham seconed a vote was taken and all were in favor.

Adjournment: Trevor Counts made the motion to Adjourn, Hurbert Bransham seconed a vote was taken and all were in favor.